Job Summary:
The Administrative Officer provides comprehensive administrative support to ensure the efficient operation of the organization. This role involves managing office supplies, coordinating schedules, handling correspondence, and supporting various functions within the organization.
Key Responsibilities:
- Office Management:
- Oversee daily office operations, including managing office supplies, equipment, and maintenance.
- Ensure a clean, organized, and professional office environment.
- Coordinate and schedule meetings, appointments, and travel arrangements.
- Communication:
- Handle incoming and outgoing correspondence, including emails, phone calls, and postal mail.
- Draft, proofread, and edit documents, reports, and presentations as needed.
- Serve as a liaison between management and staff, and between the organization and external stakeholders.
- Record Keeping:
- Maintain accurate records and files, including confidential and sensitive information.
- Assist in the preparation and processing of reports, invoices, and other documentation.
- Administrative Support:
- Provide support to senior management and other staff members as required.
- Assist in the development and implementation of administrative policies and procedures.
- Coordinate and support various internal and external events and activities.
- Financial Administration:
- Monitor and manage office budgets, including expenses related to office supplies and other administrative needs.
- Process purchase orders and invoices, and manage petty cash as needed.
- Human Resources Support:
- Assist with onboarding and training of new employees.
- Maintain employee records and assist with HR-related administrative tasks.
